Scan a receipt with our mobile app or upload your expense on the web.
Add category and assign expense to a project. Then submit expense for approval.
After approval, have your expenses reimbursed quickly.
Set categories and projects and invite employees. Let them submit expenses by scanning receipts or entering costs manually.
Review team expenses in one place, request missing information directly, and approve expenses with a single click.
Reimburse employees and keep track of reimburst expenses.
Let teams capture expenses using the ExpenseMonkey mobile or web app.
View, verify, and approve expense reports in one place. Collect missing details directly and ensure compliance.
Generate detailed expense reports with all necessary tax information and upload data into your accounting software.
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Our budgeting software tool is designed for every department in higher education. It makes it easy to manage everything from salaries to school event expenses while ensuring each transaction stays on track with your budget.
ExpenseMonkey also ensures accurate reporting for research and grant funds, giving your college or university clear visibility and control over these important resources.
Using just your smartphone, college and university staff can capture receipts instantly and have the details automatically filled in the required fields. This saves time, reduces errors, and makes managing expenses faster and more efficient, keeping you organized without the stress of lost receipts.
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With our streamlined approval flow, reimbursement approval can be done in seconds. Easy, right?
This fast turnaround helps keep your financial processes on track and motivates your team to submit reports on time, fostering a positive and efficient work environment while maintaining smooth operations across your institution.
With our easy-to-use mobile app, college and university staff can manage expenses anytime, anywhere.
Your staff can capture receipts, track spending, and submit reports on the go, keeping your financial operations smooth and stress-free, whether on campus or at a conference, in any place you can think of!
"ExpenseMonkey has made my job so much easier. Tracking expenses for events, supplies, and department activities used to be a headache, but now it’s all in one place. The receipt scanner is a lifesaver, and I love how I can organize everything by project. Honestly, I don’t know how I managed without it."
Trevor, Department Coordinator
Expense management software like ExpenseMonkey helps institutions automate and streamline the tracking and reporting of expenses. It reduces manual errors, ensures policy compliance, and provides real-time visibility into financial data, improving efficiency across departments.
Key features include automated receipt scanning, travel and event expense tracking, real-time reporting, approval workflows, and compliance monitoring for research grants and departmental spending.
By providing real-time data and comprehensive reporting tools, expense management software helps universities track spending against budget forecasts, enabling them to identify cost-saving opportunities and avoid budget overruns.
Yes, most expense management tools are designed to manage multiple departmental budgets, offering customizable features that align with each department’s specific financial needs and reporting requirements.
These tools provide centralized access to all financial data, offering real-time insights into spending patterns, departmental budgets, and compliance status. This helps universities make informed decisions and maintain financial control across various departments.
The largest expense for most universities is personnel-related costs, including salaries, benefits, and pensions for faculty and staff.
A significant portion of the budget is dedicated to maintaining a qualified workforce, with additional funds allocated to student aid, research, and facility maintenance.
Automate your expense tracking to keep your school’s finances accurate, organized, and under control, reducing manual work and improving financial transparency.
Approval Flow & Expense Reimbursement
Empower your higher education staff team with customized workflows that simplify approvals, reduce delays, and ensure smooth, efficient financial management.
Save time and generate accurate, tax-ready reports effortlessly, keeping your institution organized and ensuring financial clarity for smarter decision-making.
Project and Team Expense Management
Track expenses in real-time with enhanced project management tools, helping your institution stay on budget and collaborate seamlessly across teams.
Ensure fast reimbursements and efficient expense management across your campus with ExpenseMonkey, designed to help your educational institution stay organized and scalable.
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