Scan a receipt with our mobile app or upload your expense on the web.
Add category and assign expense to a project. Then submit expense for approval.
After approval, have your expenses reimbursed quickly.
Set categories and projects and invite employees. Let them submit expenses by scanning receipts or entering costs manually.
Review team expenses in one place, request missing information directly, and approve expenses with a single click.
Reimburse employees and keep track of reimburst expenses.
Let teams capture expenses using the ExpenseMonkey mobile or web app.
View, verify, and approve expense reports in one place. Collect missing details directly and ensure compliance.
Generate detailed expense reports with all necessary tax information and upload data into your accounting software.
As a personal trainer, your focus is on helping clients reach their goals—not juggling receipts or expense reports.
With ExpenseMonkey, you can automate financial tracking with our streamlined workflows, and get email notifications when expenses are approved or rejected, so you can focus on delivering results.
Stop chasing down gym memberships or travel receipts. With ExpenseMonkey’s receipt scanner, every expense (from equipment purchases to client meetups) is logged instantly.
Keep finances compliant and stress-free while ensuring managers receive a weekly summary email of team expenses to stay on top of budgets.
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Whether you’re in the gym, running outdoor boot camps, or managing online coaching sessions, ExpenseMonkey’s mobile and web apps help you track expenses in real time.
Get notified of approvals, organize costs on the go, and let your team stay informed with regular updates.
Simplifying expense management couldn’t get easier with ExpenseMonkey—designed for fitness professionals.
Centralize receipts, access real-time insights, and use tools like email notifications and weekly manager summaries to stay organized and focus on transforming lives.
"Managing expenses for my fitness business used to take up so much of my energy—ExpenseMonkey changed that. It’s quick, intuitive, and lets me spend more time with my clients."
Sarah, Certified Fitness Instructor
Personal trainers can deduct expenses such as fitness equipment, gym memberships, travel costs for client sessions, marketing expenses, certification fees, and home office costs if applicable.
Yes, having a separate business bank account helps in accurately tracking income and expenses, simplifying bookkeeping, and maintaining clear financial records.
Use invoicing software that allows you to create and send professional invoices, track payments, and manage client information efficiently. Platforms like Exercise.com offer integrated invoicing features.
Common tax deductions include equipment purchases, professional development courses, insurance premiums, marketing expenses, and travel costs related to client sessions.
Use an expense tracking tool as a pre-accounting tool. Share the data with your accountant to keep the books up to date.
Maintain organized records of all receipts and expenses, categorize them appropriately, and use accounting software to generate audit-ready reports. Regularly back up your financial data.
Log every receipt—whether for client sessions, gym supplies, or subscriptions—automatically with AI and OCR technology. Maintain accuracy, stay organized, and take full control of your financial records, whether you manage your business solo or with a team of trainers.
Approval Flow & Expense Reimbursement
Streamline expense approvals, eliminate delays, and empower your personal training business with workflows. Keep financial processes smooth and efficient, allowing you to focus on helping clients achieve their fitness goals without getting bogged down by administrative tasks.
Easily create detailed, audit-ready reports tailored for personal trainers. Save time while ensuring your finances remain compliant, transparent, and aligned with your business goals.
Project and Team Expense Management
Track expenses like gym memberships, equipment purchases, and travel costs with advanced tools and real-time updates. Stay in control of your budget and maintain full visibility to keep your business running smoothly and profitably.
Join leading personal trainers and fitness professionals who are streamlining expense tracking and reclaiming valuable time—only with ExpenseMonkey.
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